Client onboarding for your Dutch company
Use this questionnaire to describe the company or group structure you plan: the vehicle, who owns it, who runs it and the services you want from us. A person at NetherForm Group reads every answer during our office hours and replies by the channel you choose, with the next steps and the documents needed. Sending it costs nothing and asks for no documents.
How it works
Three steps, from the questionnaire to the deed or the filing.
- Send the questionnaireYouNo documents and no payment
- We review and replyNetherForm GroupNext steps, fee on request
- Documents, the notary, the startYou, the notary, the KVKNo official time is published
Send the questionnaire
Tell us about the vehicle, the people behind it and the services you need. No documents and no payment at this stage.
We review and reply
We check what the structure needs and what Dutch law allows us to do for it, then reply with the next steps and our fee on request.
Documents, the notary, the start
Identity and company documents follow through a secure link. A BV, NV, cooperative or foundation is then set up by notarial deed; a branch or partnership is registered with the KVK.
Tell us about your company
Fields marked * are required. It takes a few minutes; nothing is saved until you send it.
What we will need from you later
Nothing is asked for on this page. Once we have replied, the documents depend on the vehicle, and the requirements are set by the notary, the KVK and the bank, not by us.
What the notary, the KVK and the bank ask for, by vehicle. The list for your case is confirmed after our review.
| What you are setting up | What will be asked for | Who asks, and the basis |
|---|---|---|
| BV, holding BV, subsidiary BV or NV | An identity document for everyone who signs; each ultimate beneficial owner's name, birth data, residence, nationality, home address and size of interest, with supporting documents; a written power of attorney if you sign from abroad | The notary (art. 39 lid 1 WNA, client due diligence under the Wwft; art. 2:176 lid 1 and 2:65 BW) and the register (art. 15a leden 2 and 3 Hrw 2007) |
| Cooperative, foundation or STAK | As for the BV; a STAK takes three notarial deeds, and its ultimate beneficial owners are assessed from the articles and the conditions of administration | The notary (art. 2:54 and 2:286 BW) |
| Partnership (VOF or CV) | The partners' details for the KVK forms; no notary; ultimate beneficial owners registered | The KVK, with registration by the partners themselves |
| Branch of a foreign company | Proof of foreign registration no more than 1 month old; the deed and articles, in original or as a copy initialled on every page; for a non-resident official, a residence extract no older than 2 months, legalised if the address is outside the EU; proof of the right to use the Dutch address | The KVK (forms 6, 11 and 13, signed by a director) |
| Taking over an existing BV | Identity of the parties for the notarial deed of transfer; the new director and ultimate beneficial owner details, filed within one week | The notary (art. 2:196 BW) and the register (art. 20 Hrw 2007) |
| Business bank account | An identity document, proof of home address, KVK registration, ultimate beneficial owner information, the articles and the shareholders' register; possibly a business plan, expected turnover, the source of the capital and an organisation chart for a layered group | The bank, which carries out client due diligence under the Wwft |
Branch documents: KVK, registering foreign companies in the Business Register, checked on 29 September 2026.
How we handle your information
Nothing is uploaded or paid on this page. Your answers travel over an encrypted connection, through Cloudflare and Resend, to our mailbox on this domain. Identity and company documents are asked for later, through a secure link, once we know which ones your case needs.
With the form we also record technical data about the visit: the location at city level, the browser and the pages you viewed. We use it to filter abuse and to answer well, as the privacy policy explains. We keep it no longer than the enquiry needs, and you can ask us to erase it. A question before you send? Write to us first.
Frequently Asked Questions
Does sending the questionnaire commit me to anything or cost anything?
No. The questionnaire is an enquiry, and nothing is charged on this page. Once we know the structure, we reply with the next steps and give our fee on request. If you go ahead, invoices are paid later on our payment page. If you would rather ask something first, send us a question instead.
Why can't I choose the business address together with bookkeeping or tax returns?
Under the Wtt 2018, an address supplied together with legal advice or assistance, tax returns, bookkeeping or work on the annual accounts is a trust service that needs a licence from DNB (art. 1, limb b). Doing both for the same client or its group without that licence is prohibited (art. 3(4)(b)). We offer the address on its own.
Can you provide a nominee director or a resident director for my company?
No. Acting as director for a client is a trust service that needs a DNB licence (Wtt 2018, art. 1, limb a), and activities aimed at providing it without one are prohibited too (art. 3(4)(a)). Where a structure needs a director in the Netherlands, we plan it around a person the client appoints.
Why do you ask me to confirm the source of funds?
The notary must identify everyone who appears before them for the first time (art. 39 lid 1 WNA) and carry out client due diligence under the Wwft. Banks may ask for the source of the capital as well. The confirmation tells you this step is coming; the documents themselves are asked for after our reply.
Can the company be formed without my travelling to the Netherlands?
Often, yes. A BV may be formed by electronic notarial deed when the founders are EU nationals (art. 2:175a lid 1 BW). Other founders sign a written power of attorney instead (art. 2:176 lid 1 BW). The notary may still ask a founder to appear in person if identity fraud is suspected.