Domicile: business address and virtual office
Business Address in the Netherlands for Companies Run from Abroad
A Dutch address for your company's register entry, with post and calls handled, and nothing bundled with it.
- Postal address in the Business Register
- Domicile only: post, calls, meeting rooms
- Wwft checks before the contract
- Address change free, filed within one week
Who a Dutch business address is for
We arrange a business address in the Netherlands, domicile only, for a Dutch company whose founders and directors live abroad. Forming the company is covered on the company formation page.
- A new company founded from abroad
The articles name a Dutch municipality as the statutory seat (art. 2:177 lid 3 BW), so a Dutch private company with limited liability needs an address from its first filing.
- A holding company with no business of its own
A holding BV that runs no enterprise is still recorded with a postal address and a visiting address (art. 15 lid 1 and lid 2 Hrb 2008). The KVK's test decides which of the two our address can be.
- NV Company in the Netherlands
The same seat rule applies to the NV (art. 2:66 lid 3 BW), and its addresses are recorded as for any legal person.
- A company moving its address
An existing company files the new address within one week, free of charge, with the new contract as proof of use (art. 20 lid 2 Hrw 2007).
What's included
Six parts, each one domicile work and nothing beyond it.
A postal address in the Business Register
The address in the Handelsregister (Business Register), which records a postal address for every legal person (art. 15 lid 1 Hrb 2008).
A contract the KVK can read
A service or tenancy contract that names the facilities, issued by a letting company registered at the same address, as the KVK's proof-of-address rules require.
Post handled
Post received and forwarded unopened, or scanned and forwarded without comment: reception work in the government's stated reading (Kamerstuk 36102 nr. 6, note 11).
Calls put through and meeting rooms
Calls put through, rooms booked for meetings. DNB treats an address with this reception work as "domicile only", not a trust service.
The Wwft intake before the contract
The company, its representative and its UBO identified and verified, and the purpose of the relationship established, as the Wwft requires (art. 3 lid 2, art. 5 lid 1).
Proof of use for a later move
The contract, dated on or before the change, which the company's director files in My KVK or on form 14 when the address changes.
Virtual Office in Amsterdam
For a company that wants a business address in Amsterdam with post, calls and meeting rooms.
Three addresses the register keeps apart
Dutch law keeps three addresses apart for all Dutch company forms; the contract decides which one this service can be.
Where the KVK words the shared-office test two ways, the stricter governs what we promise. Sources: Civil Code Book 2; Hrb 2008; KVK, checked on 3 October 2026.
| Address | What it is | The rule | Source |
|---|---|---|---|
| Statutaire zetel (statutory seat) | A municipality named in the articles, not a street address | Must lie in the Netherlands (art. 2:177 lid 3 BW); a move to another municipality is a notarial amendment of the articles (art. 2:234 lid 1 BW) | Civil Code, Book 2 |
| Bezoekadres (visiting address) | Where the business does its work and can be reached | Listed in the BAG (Basisregistratie Adressen en Gebouwen, the Basic Register of Addresses and Buildings), never a PO box, activities that fit the building's designated use; the KVK checks the Land Registry; in a multi-company building, access during opening hours to a workspace where "a significant part" of the work is done | KVK, proof of visiting and postal address |
| Postadres (postal address) | Where post is received; it may differ from the visiting address | Always recorded for a legal person (art. 15 lid 1 Hrb 2008); the same proof as a visiting address; a Dutch PO box needs no proof of use | KVK, offices in a multi-company building: "Virtual offices offer contracts that you can use as a postal address for your business." |
The seat is fixed in the articles, covered in the articles of association guide; for the company form itself, see what a Dutch BV is.
How the process works
For a new BV run from abroad, in eight steps.
Choose the address type
(you, with us). A postal address only, or a visiting address, which needs workplace access during opening hours where the work is done.
Wwft due diligence
(the address operator, the domicilieverlener). Client, representative and UBO identified and verified, ownership and control understood, purpose established. No contract before that.
Contract signed
(operator and client). It names the facilities; the letting company is registered at the same address, and the building is in the BAG with a fitting use.
Deed of incorporation
(the notaris, civil-law notary). The articles name the seat; the notary files the first registration, with the contract as proof of use, within one week of the deed (art. 20 Hrw 2007).
Registration and address check
(KVK). BAG, Land Registry and contract checked; registration fee EUR 85.15 in 2026, the same for every legal form. No time for the address check is published.
Tax registration and official post
(Belastingdienst, the Tax Administration, on data from the KVK). Letters from the KVK and the Belastingdienst arrive at the registered address.
Running service and compliance
(operator). Reception work only; unusual transactions reported to FIU-Nederland (art. 16 Wwft), the file kept five years after the end (art. 33 lid 3). The EU AML Regulation covers address providers from 10 July 2027.
Change or end of the address
(the company's director). Filed in My KVK with DigiD, or on form 14, within one week and free of charge. A seat move to another municipality goes through a notary.
- Choose the address typeClient and operatorPostal address only, or a visiting address
- Wwft due diligence, then contractClient and operatorNo contract before the checks
- Deed names the seatNotaryFirst registration within one week of the deed (art. 20 Hrw 2007)
- Address check and registrationKVKFee EUR 85.15 (2026); no time for the address check is published
- Running serviceOperatorReception work only; file kept five years after the end (art. 33 lid 3 Wwft)
- Change of address filedCompany directorWithin one week, free of charge
Postal address or visiting address: which does your structure need?
Which register address fits depends on where the company's work is done. We settle that with you on the facts, before any contract.
Documents you will need
The Wwft requires the operator's file for every client, before any contract:
- A valid passport or ID of each director
- A valid passport or ID of each UBO
- For a corporate shareholder: a current extract from its home register and proof of the signatory's authority
- The ownership chart down to the natural persons
- A short description of the activities and the purpose of the address
- The signed service or tenancy contract, the KVK's proof of use
Translations and apostilles follow the notary's requirements for the deed, not the address service.
Dutch requirements and state charges
What the state charges, and by when. Our own fee is quoted on request.
State charges and deadlines, 2026. Sources: Financiële regeling handelsregister 2019; Hrw 2007; Civil Code Book 2; KVK, checked 29 September to 3 October 2026.
| Item | Rule or amount | Statute and year | Source |
|---|---|---|---|
| KVK registration fee, first registration | EUR 85.15, the same for every legal form | Financiële regeling handelsregister 2019, 2026 | wetten.overheid.nl |
| Changing or adding an address | Free of charge | KVK, 2026 | KVK, "Change your address" |
| Filing deadline for any registrable change, an address included | Within one week of the change | Art. 20 lid 2 Hrw 2007 | Handelsregisterwet 2007 (Business Register Act) |
| KVK processing of a change | 3 working days online, 7 by post | KVK, 2026 | KVK, current processing times |
| Certified extract from the register | EUR 9.60 digital, EUR 19.20 paper | Financiële regeling handelsregister 2019, 2026 | wetten.overheid.nl |
| Searching the register by name, address or KVK number | Free | KVK, 2026 | KVK, "What information does the Business Register contain?" |
| Moving the statutory seat to another municipality | A notarial deed amending the articles; the notary's charge is not a state fee | Art. 2:234 lid 1 BW | Civil Code, Book 2 |
Where the service stops
Each item is a rule of law, not a choice of ours.
- No bookkeeping, annual accounts or tax returns for an address client or its group (Wtt 2018, art. 1 lid 1)
- No legal advice or assistance, and no director recruitment, for an address client
- Splitting them across two firms of one group changes nothing (art. 3 lid 4 onderdeel b)
- No nominee, no director, no general power of attorney
- No opening of post to comment on it, no replies to authorities for the client
- Unlicensed trust service: base fine EUR 2,500,000, maximum EUR 5,000,000 per breach (fine category 3)
Those come from a firm outside the operator's group or a DNB-licensed trust office: the address here, the books elsewhere.
- Address plus reception work
- Calls put through
- Post forwarded unopened
- Post scanned and forwarded without comment
- Meeting rooms
- Address plus any one of these for the same client or its group:
- Legal advice or assistance
- Tax returns
- Annual accounts or bookkeeping
- Director recruitment
- Art. 1 lid 1 and art. 3 lid 4 onderdeel b Wtt 2018
- Unlicensed: base fine EUR 2,500,000, maximum EUR 5,000,000 per breach
Problems we solve
What founders abroad ask before they sign.
- The KVK question answered with the KVK's test
We promise the postal address. The visiting-address test, a workspace where you do most of your work, is explained before you sign, and its outcome is never promised.
- Checks that make sense from abroad
Identity, UBO and purpose checks are the operator's statutory duty under the Wwft, the same for every client, so your file is assembled once.
- No false comfort on tax or VAT
A Dutch-law BV is tax-resident by incorporation, not by address (art. 2 lid 5 Wet Vpb 1969); actual residence follows the circumstances (art. 4 AWR). A postal address is no VAT establishment (Regulation (EU) No 282/2011, art. 10).
- An address is not substance
The government's published office test asks for premises available for at least 24 months, with an office actually used (Uitvoeringsregeling bronbelasting 2021, onderdeel h). An address service does not meet it.
- Official post that is not lost
KVK and Belastingdienst letters arrive at the registered address. The KVK passes on only a visiting-address change, so the company reports a postal-address change to the Belastingdienst itself.
Want the contract checked against the KVK's test?
Tell us the address type you have in mind; the proposal reads the contract against the KVK's proof rules before you sign.
Why work with us
Floris Hendriks, Formation and corporate changes lead, Amsterdam. Dutch, English, German.
From our practice: on every address file we settle the register entry first, and second which of the company's other services must come from a firm outside the operator's group.
Frequently Asked Questions
Will the KVK accept a virtual office address as our company's registered address?
As the postal address, yes: the KVK describes virtual-office contracts as contracts you can use as a postal address. As the visiting address, only if the contract gives access during opening hours to a workspace where the work is done, and the KVK's later page says "most of your work". We never promise acceptance as the visiting address.
Are virtual offices forbidden in the Netherlands?
No. In a press release of 29 August 2025 the KVK wrote: "A PO box is not permitted, but a virtual office or postal address can offer solutions." What a virtual office gives is a postal address; registering a visiting address at a shared office needs real work done there.
Why does an address provider ask for passports, the UBO and the purpose of the company?
Because the law requires it. A provider that makes an address available professionally is a Wwft institution (art. 1a lid 4 onderdeel g Wwft). Before the relationship starts it must identify the client and the UBO and establish the purpose (art. 3 lid 2, art. 5 lid 1), for every client, with no threshold.
Can the address provider also keep our books or file our tax returns?
Not for an address client or its group. An address combined with bookkeeping, annual accounts, tax returns, legal advice or director recruitment is a trust service that needs a DNB licence (art. 1 lid 1 and art. 3 lid 4 onderdeel b Wtt 2018), with a base fine of EUR 2,500,000. Those services come from an unrelated firm.
Does a Dutch business address make our company tax-resident in the Netherlands?
The address adds nothing here. A BV incorporated under Dutch law is deemed resident for corporate income tax whatever its address (art. 2 lid 5 Wet Vpb 1969). Where a company is actually established is judged by the circumstances (art. 4 AWR), so an address cannot rescue a BV whose board sits abroad.
Does the address give us a VAT establishment?
No. Under Implementing Regulation (EU) No 282/2011 a postal address alone is not a place of establishment, and a VAT identification number alone is not a fixed establishment (art. 10 and art. 11). The Belastingdienst's test asks for durable, sufficient facilities, such as staff and technical means. VAT registration is a separate step.
Is a business address enough for substance?
No. The government's published office test asks for premises available for at least 24 months, with an office actually used (Uitvoeringsregeling bronbelasting 2021, onderdeel h). It is written for the safe harbour of the conditional withholding tax, and an address service does not meet it.
Will a bank accept a domiciliation address?
It depends on the bank. The government's business portal says: "Some banks require that you have a permanent address in the Netherlands. Banks may also require a Dutch business address." No official figure on how often banks accept a domiciliation address is published, and we make no promise about any bank's decision.
Do you scan our mail, and what happens to letters from the Belastingdienst?
Yes: scanning post and forwarding it without comment is reception work in the government's stated reading (Kamerstuk 36102 nr. 6, note 11), and DNB names calls and unopened post. Official letters arrive at the registered address. The company reports a postal-address change to the Belastingdienst itself, because the KVK passes on only visiting-address changes.
Can we use a PO box?
Not as the visiting address: the KVK says the visiting address must not be a PO box, and its press release of August 2025 repeats that a PO box is not permitted. A Dutch PO box can serve as the postal address, and for that it needs no proof of use.
What does domiciliation mean in the Netherlands?
Making an address or a postal address available to a third party on a professional basis. The Belastingdienst's definition of a domiciliation provider, a domicilieverlener, extends to taking calls and forwarding unopened post. The provider is a Wwft institution with due-diligence duties when it is not a trust office.
What address do you use for a virtual business?
A postal address, under a contract that states the facilities you use; the KVK describes virtual-office contracts in exactly those terms. A shared-office address counts as the visiting address only where the business actually works and does most of its work. The KVK checks the contract when the company registers.
What does the state charge, and how long does an address change take?
Registering a new company costs EUR 85.15 in 2026, the same for every legal form. Changing or adding an address is free of charge. The change is filed within one week (art. 20 lid 2 Hrw 2007), and the KVK processes it in 3 working days online or 7 by post. Our own fee is quoted on request.
How do you check a company's registered address in the Netherlands?
Search the Business Register by name, address or KVK number, free of charge. A certified extract costs EUR 9.60 digital or EUR 19.20 on paper (2026). A BV's visiting address cannot be shielded in the register on the grounds of a probable threat (art. 51 lid 6 Hrb 2008).
What changes for address providers in 2027?
From 10 July 2027 the EU AML Regulation treats providers of a registered office, business address or correspondence address as trust or company service providers. The AMLD6 requires Member States to license or register them by the same date. How the Netherlands will implement this has not been published.
Ready for a Dutch business address?
Tell us the company's form and where its work is done; we reply with a proposal.
- Name
- Company form (BV, NV, other, not yet formed)
- Will the company work at the address? (yes, no, not sure)
- Bookkeeper or tax adviser outside our group? (yes, no, not yet)
Confirmation: Thank you, we reply to the email address you gave.